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Academic/Administrative Petition
Complete this form if you are requesting to exceed the course limit, request an extension, or to
waive academic or administrative regulations.

Audit Course Request
Complete this form if you are a current Phillips matriculating student if you would like to audit a course. If you are not a Phillips student but would like to audit a course please contact the Phillips Admissions office and inquire about becoming a Non-Matriculating student.

Business Office Petition
Complete this form if you are requesting an exception to the refund policy, fees charged, deadline
obligations, the standard payment plan duration, or to the registration with no past due balance.

Change of Address
Complete this form if you are a current student or Alumni and any or all of your contact information needs to be updated.

Diploma Mailing Request
Complete this form if you are unable to pick up your diploma and would like it mailed to you via USPS Express Mail. Mailing fees are $25 if mailed within the United States and $50 if mailed outside the U.S.

Diploma Replacement Request
  • Diploma replacement cost is $50.
  • Complete this form if you need to replace your diploma.
  • Supporting document required if there is a name change.
  • Please note that it will say “Re-Issued (Date)“.
  • Processing time is 6 to 8 weeks.
  • Notified via e-mail as soon as it is available for pick up. If you are unable to pick up it can be mailed via USPS Express Mail for an additional $25 within the United States. Outside the U.S. it is an additional $50.

FERPA Release
Complete this form to allow a significant other or parent access to your FERPA protected information.

Incomplete Course Contract
Complete this form if you would like to receive an Incomplete in a particular course.

Intent to Graduate
  • If you intent on graduating within the current academic year this form should be submitted to the Registration Office by the first Saturday in December (12/5/15).

  • If you intend on participating in the Commencement Ceremony you will be billed the $150 Graduation Fee which includes but is not limited to a diploma (degree seeking only), one (1) official transcript and BBS Program Certification form if applicable.

  • If you do not intend on participating in the Commencement Ceremony you will be billed the $70 Diploma Fee (degree seeking only). You will need to request and pay for any transcripts that you might want or need.


Leave of Absence Request
  • Complete this form if you would like to request a Leave of Absence
  • Students may take one (1) Leave of Absence for a maximum of one (1) year
  • A leave cannot be granted to a student with any of the following:
  • Incomplete grades
    • Outstanding balances in the Library or Business Office
    • Financial Aid Exit Interview not completed (If you received any financial loans): http:www.studentloans.gov.
  • For more information please refer to the catalog.

Legal Name Change
  • Complete this form if you are a current student and have recently had a legal name change.
  • Supporting documents required.
  • Alumni records names cannot be changed but we can add a preferred name to your records.

Program Modification
  • Complete this form if you would like to modify your current enrollment such as adding or dropping a course, changing your class day, adding a credential.

Reasonable Accommodations Request
Complete this form if you would like to request Reasonable Accommodations. Phillips Graduate Institute is committed to providing reasonable accommodations to students who have special needs related to permanent or temporary disabilities. Special accommodations may be requested for an unlimited or specific period of time.


Transcript Request
  • Alumni who graduated before May 1984 will need to contact Azusa Pacific University http://www.apu.edu/alumni/transcript/ or call 1-626-815-6000 to order transcripts.

  • Current student and alumni that graduate after May 1984 should only need to requests transcripts from Phillips but depending on your graduation date, it is possible that you might need to request transcripts from both Azusa Pacific and Phillips. Phillips Registration Office will let you know if you also need to request from Azusa.
     

  • Official Transcript Processing Time and Cost:

    • Processing time is the time it takes our office to prepare your transcript. This does not include mailing time. Please note: We cannot guarantee your transcripts arrival or the time it will take to reach its destination once it has left our campus.

    • Expedited

      • Processing time is 2 business days

      • Cost is $20 for the first copy & $5 for each additional copy

    • Standard

      • Processing time is 10 business days

      • Cost is $10 for the first copy and $5 for each additional copy

  • Official Transcript Delivery Method:

    • U.S. First Class Mail

      • No additional charge

    • U.S. Postal Service Express Mail

      • $25 additional charge if mailed within the United States

      • $40 additional charge if mailed outside the United States

  • Transcript Payment:

    • Cash, Charge, Check, Money Order

    • PayPal Payment accepted when requesting online

  • Official Transcript Request Forms:

  • Transcript requests can be submitted via:

    • Fax: 818-386-5636

    • Online through our website

    • Scan and e-mail: landerson@pgi.edu, ahughes@pgi.edu, or dsaiz@pgi.edu

    • Mail: Phillips Graduate Institute
               Attn: Registration Office
               19900 Plummer St.
               Chatsworth, CA 91311

  • Unofficial transcripts can be picked up from the Registration Office or e-mailed directly to the e-mail address that we have on record.

  • For security purposes, we do not fax transcripts.


Verification Request
  • Complete this form if you need your enrollment or degree verified.
  • Enrollment & Graduation information can be verified though the National Student Clearinghouse.

Withdrawal Request
  • Complete this form if you wish to withdraw entirely from your academic program.
  • For more information please refer to the catalog.


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